4 Ways SharePoint 2013 e-Discovery center can keep you ‘Litigation Ready’

The biggest cost driver in e-discovery is document review.  Law firms and corporations are actively seeking ‘ways’ to curtail costs without compromising on quality. Predictive coding technologies, outsourcing, offshoring, dual-shoring, insourcing, and other methods are all the ‘ways’ that can be utilized in order to meet desired objective – bring costs down!

How many of us truly think about being ‘litigation ready’ or being prepared for future litigation? Having a proactive approach is sometimes difficult, especially when costs are key a concern, however, it may actually result in being cost effective in the longer run. Microsoft SharePoint e-Discovery module is essentially the proactive part of maintaining litigation readiness. According to Microsoft:

“Typically, e-Discovery requires searching for documents, websites, and email messages spread across laptops, email servers, file servers, and other sources, and collecting and acting on content that meets the criteria for a legal case. In SharePoint Server 2010, Microsoft added the Hold and e-Discovery feature, which made it possible to place a hold on any site in SharePoint. A records manager could put documents, pages, and list items on hold, which prevented users from deleting or editing them. Exchange 2010 introduced a way to place legal holds on mailboxes, conduct searches across multiple mailboxes, and use a Windows PowerShell cmdlet to export mailboxes.”

E-Discovery in SharePoint 2013 includes new ways to reduce the cost and complexity of discovery. These include:

  • The e-Discovery Center, a central SharePoint site used to manage preservation, search, and export of content stored in Exchange and SharePoint across SharePoint farms and Exchange servers.
  • SharePoint In-Place Hold, which preserves entire SharePoint sites. In-Place Hold protects all documents, pages, and list items within the site but allows users to continue to edit and delete preserved content.
  • Exchange In-Place Hold, which preserves Exchange mailboxes. In-Place Hold protects all mailbox content through the same UI and APIs used to preserve SharePoint sites.
  • Query-based preservation allows users to apply query filters to one or more Exchange mailboxes and SharePoint sites and restrict the content that is held.

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SharePoint 2013 e-Discovery

SharePoint 2013

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Preservation, Forensics, Analysis, Culling, Processing (PFACP)

ClayDesk is a niche player in the market, providing e-Discovery and cloud computing solutions. Our e-Discovery services cover the entire EDRM cycle including information governance and compliance. Having JD’s and LLM’s as part of our core team, our onshore/offshore document review capabilities are unmatched in the industry.

Digital Preservation & Forensics

ClayDesk’s Forensics division provides professional expertise to assist your organization in all aspects of forensic data preservation, investigations, and data format conversions. Our staff of digital evidence examiners is composed of experts in the collection, analysis, and conversion of data from virtually all types of data storage devices, including:

  •        Desktop and laptop computers
  •        Network-based servers and storage devices
  •        Cell/smart phones and PDAs
  •        iPods and other types of external media storage devices
  •        Backup tapes

Analysis and Culling

With our portable early case assessment tools and experienced investigators, we have been able to collect and preserve data internationally, while complying with stringent foreign data restrictions and privacy regulations.

Key Benefits:

  • Accelerate early case assessments from weeks to hours
  • Lower processing cost and increase turnarounds by up to 85%
  • Process large volumes of data 8-10 times faster
  • Reduce review workload by up to 90%
  • Wrap up investigations 10 times faster
  • Increase defensibility and control of e-discovery

ESI Processing

At ClayDesk, we pride ourselves on our ability to keep up with the changing legal landscape. As a result, we know how important it is for companies to properly manage ESI. E-discovery budgets have increased significantly in the last few years because there is simply more data to analyze. Amendments to the Federal Rules of Civil Procedure have also had a direct impact on companies facing litigation, forcing them to take more proactive steps to preserve their ESI.

We provide our clients with comprehensive solutions for ESI processing. With worldwide production centers working around the clock, ClayDesk can quickly turn around large amounts of data in a matter of days. We have the ability to process data in-house or – if needed – to work on-site to convert files for processing. Our skilled ESI specialists will work with you to create a customized e-discovery plan that fits your needs. Contact us for more information.

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