How e-Discovery works in SharePoint 2013

SharePoint 2013 allows you to use eDiscovery and compliance features to manage and recover evidence used in civil litigations, as well as manage the records for your enterprise. Being such a powerful web based platform, you can create various sites (similar to web sites) within the SharePoint environment.

Before deploying SharePoint Server eDiscovery features, an important consideration, however, is to plan the search service application infrastructure for your organization. E-Discovery uses search service applications (SSAs) to crawl SharePoint farms. You can configure SSAs in many ways, but the most common way is to have a central search services farm that crawls multiple SharePoint farms. You can use this one search service to crawl all SharePoint content, or you can use it to crawl specific regions, for example, all SharePoint content in Europe.

The way it works is simple: To crawl a SharePoint farm, search first uses a service application proxy to connect to it. The eDiscovery Center uses the proxy connection to send preservations to SharePoint sites in other SharePoint farms.

Key features and APIs in eDiscovery include:

  • Case Manager, which enables records managers to create and manage enterprise-wide discovery projects, place potentially large amounts and various types of content on hold, and preserve a snapshot of content.
  • Enterprise-wide access, which includes the ability to put content on hold and to search for content from a central location. It also includes the ability to conduct searches, access SharePoint content, and place content on hold in any configured SharePoint location.
  • In-Place Holds, which enables an attorney to preserve a snapshot of content while ensuring that users can continue to make changes without disturbing the state of the content snapshot.
  • Analytics, which enable attorneys, administrators, and records managers to collect and analyze data about eDiscovery activity.

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4 Ways SharePoint 2013 e-Discovery center can keep you ‘Litigation Ready’

The biggest cost driver in e-discovery is document review.  Law firms and corporations are actively seeking ‘ways’ to curtail costs without compromising on quality. Predictive coding technologies, outsourcing, offshoring, dual-shoring, insourcing, and other methods are all the ‘ways’ that can be utilized in order to meet desired objective – bring costs down!

How many of us truly think about being ‘litigation ready’ or being prepared for future litigation? Having a proactive approach is sometimes difficult, especially when costs are key a concern, however, it may actually result in being cost effective in the longer run. Microsoft SharePoint e-Discovery module is essentially the proactive part of maintaining litigation readiness. According to Microsoft:

“Typically, e-Discovery requires searching for documents, websites, and email messages spread across laptops, email servers, file servers, and other sources, and collecting and acting on content that meets the criteria for a legal case. In SharePoint Server 2010, Microsoft added the Hold and e-Discovery feature, which made it possible to place a hold on any site in SharePoint. A records manager could put documents, pages, and list items on hold, which prevented users from deleting or editing them. Exchange 2010 introduced a way to place legal holds on mailboxes, conduct searches across multiple mailboxes, and use a Windows PowerShell cmdlet to export mailboxes.”

E-Discovery in SharePoint 2013 includes new ways to reduce the cost and complexity of discovery. These include:

  • The e-Discovery Center, a central SharePoint site used to manage preservation, search, and export of content stored in Exchange and SharePoint across SharePoint farms and Exchange servers.
  • SharePoint In-Place Hold, which preserves entire SharePoint sites. In-Place Hold protects all documents, pages, and list items within the site but allows users to continue to edit and delete preserved content.
  • Exchange In-Place Hold, which preserves Exchange mailboxes. In-Place Hold protects all mailbox content through the same UI and APIs used to preserve SharePoint sites.
  • Query-based preservation allows users to apply query filters to one or more Exchange mailboxes and SharePoint sites and restrict the content that is held.


e-Discovery | cloud computing
New Jersey, USA | Lahore, PAK | Dubai, UAE
www.claydesk.com
(855) – 833 – 7775
(703) – 646 – 3043

SharePoint 2013 e-Discovery

SharePoint 2013

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